16-Submission Portfolio Balances & MF PT Sessions
| Company | Balance | WoW Δ | 4-Wk Avg | Claims against it |
|---|---|---|---|---|
| Club 600 | $8,869.00 | +$923 | $11,731 | $16,000 ROI (listed again) may recur monthly |
| Moving Forward PT | $661.71 | from negative | $731 | payroll + insurance amounts not given |
| StretchMed | $1,600.00 | +$244 | $3,245 | rent $4,800 exceeds balance by $3,200 |
| Portfolio | $11,130.71 | ≥+$1,829 | $15,707 | ROI + rent alone = $20,800, nearly double cash on hand |
What's resolved, what's open
- Critical · newThe Daily Metrics sheet is missing nine September days (9/13 and 9/19–9/27), including the 9/26 batch of $17,700. It also under-records 9/17 and 9/30. That's the second month running it has dropped a batch day (August lost $17,939 on 8/29). Club 600 revenue in this edition comes from the Virtuagym API, which has all 30 days.
- Critical · newClub 600's latest week doesn't reconcile. It billed $26,457 from 9/28 to 10/4, yet the balance rose only $923. Payroll was the only outflow named, so roughly $25K is unaccounted for. One possibility: Club 600 covered MF PT's negative balance or other companies' payroll.
- WarningMF PT's balance was entered as "negative" on 9/28 with no figure, so we don't know how deep it went.
- Warning · recurring"True Available Balance" still reads "will calculate" at all three companies (about 26 weeks running), and no payroll amounts are given anywhere.
- VerifiedThe September PT report ties to Virtuagym. 12x, 8x and 2x tiers match exactly. On 4x, the report lists 32 members but Virtuagym billed 31. The difference is one $359 subscription, very likely the unpaid 4x invoice noted on 10/1.
- ClarifiedThe PT report doesn't include Elite. Its August figure ($29,573) matches Virtuagym PT-excluding-Elite ($29,834). Elite added another $17,500 in September, so total PT revenue was $51,334, not the report's $31,961.
16-Submission Operating Balance
Revenue by category
| Category | Sept 2025 | Sept 2026 | Change | % |
|---|
Batch days in green · 9/19–9/27 are missing from the Daily Metrics sheet but present here
| Week | Revenue | Invoices | Note |
|---|---|---|---|
| Sep 14 – 20 | $7,372.54 | 49 | Non-batch week |
| Sep 21 – 27 | $29,136.07 | 157 | 9/26 batch $17,700 (113 inv) · 9/24 $8,015 Elite-driven — absent from sheet |
| Sep 28 – Oct 4 | $26,456.91 | 272 | 9/28 batch $18,690 (234 inv) · 9/29 −$1,241 refunds/credits |
| October MTD (1–4) | $5,717.34 | 25 | Annual membership $948 on 10/2 |
Renewable revenue by tier — 52 members, $23,389/month
September assessment funnel
| Package (September) | Type | Price |
|---|---|---|
| Tiffany Howard | 20 Pack | $1,739 |
| Jennifer McClain | 20 Pack | $1,739 |
| Charlotte Bing | 12 Pack (teen + membership) | $1,149 |
| Tania Hummell | 12 Pack | $1,149 |
| Steve Arsenault | 12 Pack | $1,099 |
| Will Campbell | FitStart | $399 |
| Ben Guerino | FitStart (teen) | $399 |
| Madhavi Patel | FitStart | $399 |
| Total | $8,072 |
Report vs Virtuagym — tie-out
Sessions vs 95 Target & Operating Balance
Scheduled vs Actually Seen — seven weeks
16-Submission Operating Balance
Conversion Rate vs 35.8% Avg (grey = 2 or fewer intros)
⚠ Risks
It was listed on 9/7 and 9/14, disappeared after Club 600 dropped $24,910 by 9/21, and is listed again on 10/5. If this is a monthly $16K draw, it takes roughly 44% of the ~$36K monthly batch and explains why Club 600's balance keeps resetting toward zero despite healthy revenue. Combined with StretchMed's rent, the group owes $20,800 against $11,131 in cash.
October rent is $3,200 more than StretchMed holds. September's new memberships (~$2,745/month) will help, but not in time for this payment. Without a transfer, rent can't be paid from StretchMed's own account.
The balance went negative on 9/28 and payroll and insurance are now both due. Over September, 61 of 304 scheduled sessions didn't happen. The leakage has run above 12% every week we've measured it since mid-August.
Credits and discounts reached $5,441 in September, up from $991 in September 2025, and FitStarts were sold at $199 instead of $399. Discounting is now absorbing roughly half of the year-over-year revenue gain.
The Daily Metrics sheet dropped a batch day in August ($17,939) and in September ($17,700), plus seven other September days. The latest week also leaves ~$25K unexplained. Either problem could hide a real downturn.
◆ Opportunities
One Friday event produced 7 scans and 7 sales: 4 nutrition sessions, a FitStart, an 8x PT membership and a CrossFit membership. With only 1 assessment booked this week, running the event every two to four weeks is the most direct way to refill the funnel.
At a 53% close rate, every extra intro is worth roughly half a membership (about $85–170/month). Going from 2 intros a week back to 8–10 would add about $1,000/month in recurring revenue each week. Pop-ups (Jane's own suggestion) and repeating whatever produced the 9/7 and 9/28 weeks are the priority.
Club 600's free 20-minute PT screens give MF PT a feeder, and the clinic is already planning more. Pairing that with day-before confirmations would recover a good share of the 61 sessions lost each month at almost no cost.
Elite recovered to $17,500 (+93% year-on-year) and subscriptions grew 32%. PT now accounts for 58.5% of Club 600 revenue. The PT report should start including Elite so you can see the full $51K picture in one place.
Is the $16,000 ROI repayment monthly? It disappeared from the form after the balance dropped about $24.9K around 9/21 and is listed again today. If it recurs every month, that changes how much Club 600 can cover for the other two companies.
How is October's $4,800 StretchMed rent being covered when the balance is $1,600? And when is Aneri's last day? Is anyone in the hiring pipeline?
Where did roughly $25K go last week? Club 600 billed $26,457 from 9/28 to 10/4 and the balance rose only $923, with just payroll listed. Did Club 600 cover MF PT (negative on 9/28) or another company's payroll? And how negative did MF PT get?
61 of 304 MF PT sessions were lost in September (20%). Has any reminder or confirmation process started? And what does "condense the schedule" mean for Lucas, who has been below 50% utilization in three of the last four weeks?
Discounts hit $5,441 in September versus $991 a year ago, and two FitStarts sold at $199 instead of $399. Is that a deliberate promotion? It's absorbing about half of the year-over-year gain.
Three PT report items: (a) one 4x member is on the report but wasn't billed in Virtuagym in September ($359), probably the unpaid invoice from 10/1; (b) Virtuagym shows about $2.7K more package sales than the report lists; (c) could the report include Elite ($17,500 in September) so PT has one complete number?